Calendly to Notion: Log New Invitees Automatically

This workflow automatically creates a new page in a Notion database whenever someone schedules a meeting via Calendly. It captures the invitee’s name, email, and sets a predefined status, making it easy to track leads, attendees, or any appointment-related data without manual entry.

Nodes & Authentication

• Calendly Trigger (OAuth2) — Listens for the invitee.created event. When a new invitee books a meeting, the trigger fires and passes the invitee’s details to the next node.
• Notion (OAuth2) — Creates a new page in a specified Notion database. The node is configured to map the following properties:
  • Name (title) — set to the invitee’s full name from the Calendly payload.
  • Email (email) — set to the invitee’s email address.
  • Status (select) — set to a fixed option (the ID 6ad3880b-260a-4d12-999f-5b605e096c1c corresponds to a status like “New” or “Pending” in your Notion database).

Setup Instructions

1. Calendly — You need a Calendly account. In n8n, create a Calendly credential using OAuth2 (authorize n8n to access your Calendly events).
2. Notion — You need a Notion account. Create a new database (or use an existing one) that contains at least these columns:
   • Name (Title type)
   • Email (Email type)
   • Status (Select type) with an option that matches the status ID used in the workflow (e.g., “New”).
   • Copy the database ID from the Notion database URL (it’s the part after the workspace name and slash, before the question mark).
3. Credentials — In n8n, create a Notion credential (Integration token / OAuth2) and connect it to the Notion node. Paste the database ID into the node’s Database ID field.
4. Deploy — Activate the workflow. The Calendly trigger will start listening immediately.

Use Cases & Adaptations

• Lead Capture — Automatically log every booked meeting into a CRM or sales tracker in Notion.
• Event Follow-up — Use the invitee data to trigger email sequences, assign tasks, or update a project board.
• Customize Fields — Add more Notion properties (e.g., phone, meeting time, notes) by mapping other Calendly payload fields ($json["payload"]["scheduled_event"]["name"], etc.).
• Multi-Stage Workflows — Extend the workflow by adding nodes to send Slack notifications, create Google Calendar events, or update a Salesforce lead status.

Note: The Status select option must exist exactly with the ID used in the workflow. If you change the option label or ID, update the selectValue in the Notion node.

{
  "nodes": [
    {
      "name": "Calendly Trigger",
      "type": "n8n-nodes-base.calendlyTrigger",
      "position": [
        490,
        320
      ],
      "webhookId": "d932d43a-511e-4e54-9a8d-c8da6f6ab7c2",
      "parameters": {
        "events": [
          "invitee.created"
        ]
      },
      "credentials": {
        "calendlyApi": "Calendly API Credentials"
      },
      "typeVersion": 1
    },
    {
      "name": "Notion",
      "type": "n8n-nodes-base.notion",
      "position": [
        690,
        320
      ],
      "parameters": {
        "blockUi": {
          "blockValues": []
        },
        "resource": "databasePage",
        "databaseId": "b40628ca-9000-4576-ab2c-4ed3c37e6ee4",
        "propertiesUi": {
          "propertyValues": [
            {
              "key": "Name|title",
              "title": "={{$json[\"payload\"][\"invitee\"][\"name\"]}}",
              "peopleValue": [],
              "relationValue": [
                ""
              ],
              "multiSelectValue": []
            },
            {
              "key": "Email|email",
              "emailValue": "={{$json[\"payload\"][\"invitee\"][\"email\"]}}",
              "peopleValue": [],
              "relationValue": [
                ""
// ... truncated (copy to see full JSON)