Email Summary Agent
Automate your daily email review process by generating concise summaries of your inbox activity. This n8n workflow connects your Gmail account with OpenAI to intelligently process and condense your recent communications. Every morning at 7 AM, a schedule trigger initiates the workflow, prompting the "Fetch Emails - Past 24 Hours" Gmail node to retrieve all emails received in the last 24 hours. These emails are then aggregated by the "Organize Email Data - Morning" node before being sent to the "Summarize Emails with OpenAI - Morning" node, which leverages OpenAI's advanced AI capabilities to create a digestible summary. Finally, the "Send Summary - Morning" Gmail node delivers this personalized summary directly to your inbox, ensuring you start your day informed without sifting through countless messages. This workflow is ideal for busy professionals, marketers, or anyone overwhelmed by email volume, saving significant time and effort by providing a quick overview of important communications, allowing you to prioritize and respond more efficiently.
Workflow JSON
{"id": "M8oLW9Qd59zNJzg2", "meta": {"instanceId": "1abe0e4c2be794795d12bf72aa530a426a6f87aabad209ed6619bcaf0f666fb0", "templateCredsSetupCompleted": true}, "name": "Email Summary Agent", "tags": [{"id": "G1v7CnFpOHsReVhM", "name": "Product", "createdAt": "2025-01-13T17:04:34.969Z", "updatedAt": "2025-01-13T17:04:34.969Z"}, {"id": "RagrXIh5iBDseqvj", "name": "AI", "createdAt": "2025-01-09T09:18:12.756Z", "updatedAt": "2025-01-09T09:18:12.756Z"}, {"id": "Yg2lfYteJZAoIeaC", "name": "Building blocks", "createdAt": "2025-01-13T17:05:49.788Z", "updatedAt": "2025-01-13T17:05:49.788Z"}, {"id": "ZuS1C3NpE8uBlFq4", "name": "Finance", "createdAt": "2025-01-13T17:05:03.996Z", "updatedAt": "2025-01-13T17:05:03.996Z"}, {"id": "aqlZb2qfWiaT4Xr5", "name": "IT Ops", "createdAt": "2025-01-03T12:20:11.917Z", "updatedAt": "2025-01-03T12:20:11.917Z"}, {"id": "fX8hRnEv4D8sLSzF", "name": "OpenAI", "createdAt": "2025-01-09T09:18:12.757Z", "updatedAt": "2025-01-09T09:18:12.757Z"}, {"id": "j1qBXzFADkR3sHSa", "name": "Marketing", "createdAt": "2025-01-13T17:03:54.468Z", "updatedAt": "2025-01-13T17:03:54.468Z"}, {"id": "x3OVvOuZkLx1hYpW", "name": "Support", "createdAt": "2025-01-13T17:05:40.900Z", "updatedAt": "2025-01-13T17:05:40.900Z"}, {"id": "xBOhq1kP3lza5ajE", "name": "HR", "createdAt": "2025-01-13T17:04:57.045Z", "updatedAt": "2025-01-13T17:04:57.045Z"}, {"id": "yy04JQqCaXepPdSa", "name": "Project Management", "createdAt": "2024-10-30T18:27:57.309Z", "updatedAt": "2024-10-30T18:27:57.309Z"}, {"id": "zJaZorWWcGpTp35U", "name": "DevOps", "createdAt": "2025-01-03T12:19:34.273Z", "updatedAt": "2025-01-03T12:19:34.273Z"}], "nodes": [{"id": "94c09c05-539b-452e-83b7-0a029bbe6b7f", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [-120, -140], "parameters": {"width": 248.47086922498647, "height": 314.47468983163634, "content": "- Starts the workflow every day at 7 AM.\n- Adjust the time if you want the workflow to run at a different hour."}, "typeVersion": 1}, {"id": "5e5cbc87-5c01-438b-a1c0-e8468d3ee20b", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [160, -137.04548301590512], "parameters": {"width": 213.36643278764896, "height": 313.40934714314244, "content": "Fetches all emails received in the past 24 hours from the email address"}, "typeVersion": 1}, {"id": "9a82f5e9-7d0b-430f-9dbb-d8ae0b129dad", "name": "Daily 7AM Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [-40, 0], "parameters": {"rule": {"interval": [{"triggerAtHour": 7}]}}, "typeVersion": 1.2}, {"id": "dd3e4b10-187b-45ce-b999-f0143e5af134", "name": "Fetch Emails - Past 24 Hours", "type": "n8n-nodes-base.gmail", "position": [220, 0], "webhookId": "20f1d11d-8a69-43f3-9323-33eaf1b3b600", "parameters": {"filters": {"q": "={{ \n (() => {\n const yesterday = new Date();\n yesterday.setDate(yesterday.getDate() - 1);\n return `isb.quantana@quantana.in after:${yesterday.getFullYear()}/${(yesterday.getMonth() + 1).toString().padStart(2, '0')}/${yesterday.getDate().toString().padStart(2, '0')}`;\n })()\n}}"}, "operation": "getAll", "returnAll": true}, "credentials": {"gmailOAuth2": {"id": "", "name": "[Your gmailOAuth2]"}}, "typeVersion": 2.1}, {"id": "4a8fdfd9-93d7-43a2-92b0-88d845f217bf", "name": "Organize Email Data - Morning", "type": "n8n-nodes-base.aggregate", "position": [460, 0], "parameters": {"include": "specifiedFields", "options": {}, "aggregate": "aggregateAllItemData", "fieldsToInclude": "id, From, To, CC, snippet"}, "typeVersion": 1}, {"id": "9e2426e8-57ba-4708-b66f-b58bd19eabff", "name": "Summarize Emails with OpenAI - Morning", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [680, 0], "parameters": {"modelId": {"__rl": true, "mode": "list", "value": "gpt-4o-mini", "cachedResultName": "GPT-4O-MINI"}, "options": {}, "messages": {"values": [{"content": "=Go through this email summary and identify all key details mentioned, any specific issues to look at, and action items.\nUse this format to output\n{\n \"summary_of_emails\": [\n \"Point 1\",\n \"Point 2\",\n \"Point 3\"\n ],\n \"actions\": [\n {\n \"name\": \"Name 1\",\n \"action\": \"Action 1\"\n },\n {\n \"name\": \"Name 1\",\n \"action\": \"Action 2\"\n },\n {\n \"name\": \"Name 2\",\n \"action\": \"Action 3\"\n }\n ]\n}\n\nInput Data:\n\n {{ $json.data.toJsonString() }}\n\n"}]}, "jsonOutput": true}, "credentials": {"openAiApi": {"id": "", "name": "[Your openAiApi]"}}, "typeVersion": 1.7}, {"id": "4aa68ee8-d38f-418a-9f20-6cc76850c638", "name": "Send Summary - Morning", "type": "n8n-nodes-base.gmail", "position": [1040, 0], "webhookId": "83f2aeb9-7b6c-4336-b5ed-8acfcd259850", "parameters": {"sendTo": "team-email@example.com", "message": "=<!DOCTYPE html>\n<html lang=\"en\">\n<head>\n <meta charset=\"UTF-8\">\n <meta name=\"viewport\" content=\"width=device-width, initial-scale=1.0\">\n <title>Email Summary - isbonline@quantana.in</title>\n <style>\n body {\n font-family: Arial, sans-serif;\n margin: 0;\n padding: 0;\n background-color: #f9f9f9;\n color: #333;\n line-height: 1.6;\n }\n .email-container {\n max-width: 600px;\n margin: 20px auto;\n background: #ffffff;\n border: 1px solid #ddd;\n border-radius: 10px;\n box-shadow: 0 2px 5px rgba(0, 0, 0, 0.1);\n }\n .email-header {\n background-color: #0073e6;\n color: #fff;\n padding: 20px;\n text-align: center;\n border-top-left-radius: 10px;\n border-top-right-radius: 10px;\n }\n .email-header h1 {\n margin: 0;\n font-size: 24px;\n }\n .email-content {\n padding: 20px;\n }\n .section-title {\n font-size: 20px;\n color: #0073e6;\n margin-bottom: 10px;\n }\n ul {\n list-style: none;\n padding: 0;\n }\n ul li {\n margin: 10px 0;\n padding: 10px;\n background: #f4f4f4;\n border-left: 4px solid #0073e6;\n border-radius: 5px;\n }\n .action-item {\n font-weight: bold;\n margin: 5px 0;\n }\n .action-detail {\n margin-left: 10px;\n }\n .email-footer {\n background-color: #0073e6;\n color: #fff;\n text-align: center;\n padding: 10px;\n font-size: 14px;\n border-bottom-left-radius: 10px;\n border-bottom-right-radius: 10px;\n }\n </style>\n</head>\n<body>\n <div class=\"email-container\">\n <div class=\"email-header\">\n <h1>Email Summary</h1>\n </div>\n <div class=\"email-content\">\n <div>\n <h2 class=\"section-title\">Summary of Emails:</h2>\n <ul>\n {{ $json.message.content.summary_of_emails.map(email => `<li>${email}</li>`).join('') }}\n </ul>\n </div>\n <div>\n <h2 class=\"section-title\">Actions:</h2>\n <ul>\n {{ $json.message.content.actions.map(action => `\n <li>\n <span class=\"action-item\">${action.name}:</span>\n <span class=\"action-detail\">${action.action}</span>\n </li>\n `).join('') }}\n </ul>\n </div>\n </div>\n <div class=\"email-footer\">\n <p>Generated by Quantana ESAgent <br /> A Quantana AI Labs Initiative\n </div>\n </div>\n</body>\n</html>", "options": {"ccList": "cc-list@example.com", "appendAttribution": false, "replyToSenderOnly": false}, "subject": "=ESAgent - {{ new Date(new Date().setDate(new Date().getDate() - 1)).toLocaleDateString('en-GB', { day: '2-digit', month: 'short', year: 'numeric' }) }}-00:00 to {{ new Date(new Date().setDate(new Date().getDate())).toLocaleDateString('en-GB', { day: '2-digit', month: 'short', year: 'numeric' }) }}-07:00AM"}, "credentials": {"gmailOAuth2": {"id": "", "name": "[Your gmailOAuth2]"}}, "typeVersion": 2.1}, {"id": "c7667667-9533-40cb-9c09-914a11560600", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [400, -132.6641804468672], "parameters": {"width": 226.7095107678671, "height": 305.83657700487913, "content": "Organizes the fetched email data, extracting fields like sender, receiver, CC, and a preview snippet."}, "typeVersion": 1}, {"id": "43955af4-3a18-44d7-8c8d-cf8051b18bdd", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [980, -180], "parameters": {"width": 232.8435827211592, "height": 359.7308639651144, "content": "- Sends the summarized email report to recipients with a styled HTML layout.\n- Update the \"sendTo\" and \"ccList\" fields with the email addresses of your recipients.\n\n"}, "typeVersion": 1}], "active": false, "pinData": {}, "settings": {"timezone": "Asia/Kolkata", "callerPolicy": "workflowsFromSameOwner", "executionOrder": "v1"}, "versionId": "b18912ed-6c1f-4912-b75a-1553f7620917", "connections": {"Daily 7AM Trigger": {"main": [[{"node": "Fetch Emails - Past 24 Hours", "type": "main", "index": 0}]]}, "Fetch Emails - Past 24 Hours": {"main": [[{"node": "Organize Email Data - Morning", "type": "main", "index": 0}]]}, "Organize Email Data - Morning": {"main": [[{"node": "Summarize Emails with OpenAI - Morning", "type": "main", "index": 0}]]}, "Summarize Emails with OpenAI - Morning": {"main": [[{"node": "Send Summary - Morning", "type": "main", "index": 0}]]}}}How to Import This Workflow
- 1Copy the workflow JSON above using the Copy Workflow JSON button.
- 2Open your n8n instance and go to Workflows.
- 3Click Import from JSON and paste the copied workflow.
Don't have an n8n instance? Start your free trial at n8nautomation.cloud
Related Templates
Auto categorize wordpress template
Automatically categorize your WordPress posts with the power of AI. This workflow connects your WordPress site with OpenAI's advanced language models to intelligently analyze your content and assign appropriate categories. When you manually trigger this workflow, it first retrieves all your WordPress posts using the "Get All Wordpress Posts" node. This data then flows into an AI Agent, which leverages the "OpenAI Chat Model" to understand the context and content of each post. Based on this analysis, the AI Agent then interacts with your WordPress site to update the categories of your posts, streamlining your content management. This is incredibly useful for bloggers, content marketers, and website administrators who manage large volumes of content and want to ensure their posts are consistently and accurately categorized without manual effort. It saves significant time and reduces the potential for human error in content organization, making your website more navigable and improving SEO.
Effortless Email Management with AI
Automate your email management by intelligently processing incoming messages, summarizing their content, and drafting personalized replies with AI. This powerful workflow connects your Gmail inbox via an IMAP trigger to a Text Classifier that categorizes emails, then uses OpenAI for summarization and drafting responses, and Qdrant for vector storage of relevant documents from Google Drive. It’s ideal for marketing teams, customer support, or busy professionals who need to efficiently handle high volumes of correspondence, saving significant time on reading, understanding, and responding to emails by leveraging AI to streamline communication and ensure timely, relevant replies. The system also allows for reviewing AI-generated drafts before sending, ensuring quality control while drastically reducing manual effort.
Summarize emails with A.I. then send to messenger
Automatically summarize incoming emails using artificial intelligence and then instantly share those summaries to your preferred messenger application with this efficient n8n workflow. This automation connects your IMAP email account to an AI summarization service via an HTTP Request, extracting key information from your messages. The summarized content is then sent to a messenger platform, also through an HTTP Request, ensuring important updates reach your team or personal devices without delay. Businesses can leverage this to quickly disseminate critical client communications, project updates, or urgent alerts from various email accounts directly to team chat channels, saving valuable time spent sifting through lengthy emails. This workflow significantly reduces manual effort in information processing and dissemination, allowing for faster decision-making and improved communication efficiency across your organization.